Affinity Consulting Blog


I recently came across an interesting article, published in Attorney at Work, that discusses five key areas that are potentially killing efficiency in today’s legal firms. http://bit.ly/1X80nYz

These five common efficiency killers include:

  1. Staffing and task assignment errors
  2. Manual billing
  3. Clinging to paper
  4. Tethering work to the office technology
  5. Settling for outdated technology

Assume you have to re-file a UCC statement in 5 years, and you create a Task and/or Appointment in Outlook ... or ... you have a contractual requirement to review & update an Employee Handbook every 18 months, so you create a reminder on your electronic calendar. Wouldn't it also be nice to include a link to the relevant documents saved in NetDocuments, so when the reminder notifies you, you can simply click on the link and go right to the document(s) that need to be reviewed, edited, etc.? Well, you can, and it is pretty easy! The even better news is that in ndOffice 2.2 due out this summer, it will become even easier. For now, this is what you can do:

Did you know Microsoft Word has an easier way to read your documents, no matter what screen you are using?

Back in 2013, Microsoft implemented the “Read mode” to Microsoft Word. It auto-resizes the document to the full screen and is completely uncluttered.

Lawyers often need to edit long word documents. Scrolling back and forth between distant pages in a long document is cumbersome. Why not split your screen so you can view different parts of the same document simultaneously so that each window has its own independent scroll bar? Here is how to do that.

Easily Capture Screenshots in Microsoft PowerPoint

Do you ever need to take a screenshot of something important for a PowerPoint presentation? PowerPoint makes it easy to grab screenshots. This can be especially helpful for training sessions for using software around the office.

Sometimes you might need to create a fun shape out of an image for a presentation. Microsoft PowerPoint privdes you with some unique image editing tools and allows users to to crop existing images into unique shapes. Here are the steps:

We know that Word's find and replace function can be used to replace words and phrases. It can also be used to replace non-printing special characters that may find their way into your document and alter the formatting.

In order to find and replace special characters, use the Replace keyboard shortcut, CTRL+H to bring up the dialog box. You will see a More button. Click it or press ALT+M to reveal your Search Options. At the bottom under Replace will be a Special button. Click on it or press ALT+E.

Larger data sets tend to have duplicate content. You might be copying information form multiple lists or speadsheets and want to remove any duplicate content. In situations like this, removing the duplicates comes in quite handy.

To remove your duplicates, go to the Data tab, and select "Remove Duplicates" (under Tools). A pop-up will appear to confirm which data you want to work with. Select the data set and select "Remove Duplicates" and you're good to go. This will remove duplicates for the data set you selected. For example, if you have a list of names and email addresses, you can remove duplicate email addresses to organize you list. our resulting list will have only unique names without any duplicates.

How can I see all the formulas in a speadsheet in Microsoft Excel?

Do you find yourself opening an old spreadsheet or a spreadsheet created by someone else? You look at the document and can't figure out what is data and what the formulas that are being used?

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