Document Management is the key to better firm organization as it relates to your documents, spreadsheets, emails, PDF's and the like. Document Management is the process in which you and your staff store and retrieve any content that can be stored as a computer file (albeit a document, spreadsheet, email, PDF, presentation, video file, etc.). It is best served in any firm or business when the process of storage, retrieval and indexing is consistent and required of everyone. Otherwise, an unruly, individually self serviced system ensues and your staff is often asking the proverbial question..."where is that file"?
At Affinity, we've partnered with the very best Document Management Software systems available to date. Both Worldox(R) and NetDocuments(R) provide unprecedented mandated systems to ensure everyone complies with the storage and retrieval system. Plus, all descriptors and text in each file is stored in a database of words such that document retrieval is fast and easy. Face it, you need to be able to find your documents quickly and you need to be able to find your co-workers and staff documents quickly and efficiently. Both Worldox and NetDocuments provide that to you both in your office and away.
Lastly, Document Management is the foundation of moving to a "paperless office." Once you make the commitment to be less dependent on paper, you must have a system in place to ensure that the filing and retrieval of electronic document content (including email) is consistent, effortless and accurate. Paired with the right scanners, the right supporting software (such as Adobe Acrobat) and proper training, you will NEVER regret your move away from the paper jungle that. in many instances, takes over your office space. Going paperless saves time, money and, quite frankly, office and storage facility rent.
Let us show you the path toward greater organization, improved productivity and becoming a less paper office by helping you implement a reliable document management system.